Constitution and By-Laws
The name of the Association is: The Rose Hill Cemetery Association. The object and purpose for which this Association has been formed is to regulate, care, manage, control and sell burial rights to lots and gravesites to the general public.
The Rose Hill Cemetery Association is a non-profit, non-stock, public Cemetery Association. The Board of Trustees shall consist of up to thirteen (13) members composed as follows: President, Vice-President, Recording Secretary, Treasurer and up to nine (9) regular Board members.
The physical cemetery address is Madison Avenue and Helena Street, Newfield, New Jersey 08344. The business mailing address shall be identified on Association letterhead. This address is currently: The Rose Hill Cemetery Association, P.O. Box 569, Newfield, New Jersey but will change from time to time, will be updated with all local Funeral Directors, and filed with the New Jersey Cemetery Board and the Gloucester County Government/Tax office. All contracts for improvement of The Rose Hill Cemetery shall be made in the name of the Association and all monies received shall be placed to the credit of the same.
All expenditures of the Association shall be made by order of the Board of Trustees upon the Treasurer, and all checks are to be signed by the Treasurer or President or Vice-President.
Ownership of a Cemetery Lot and/or gravesite consists only in the right of burial.
The lot can be used for no other purpose and cannot be divided into smaller portions than originally laid out in the cemetery lot and gravesite survey plat of record. The conveyance of all past and future deeds to lots or gravesites by The Rose Hill Cemetery Association constitutes only the right of interment, not physical ownership.
Article I: Annual Meeting
The Annual meeting of the Association shall be held on the third Monday evening in February at 7:00pm at a location designated by the President. Notice of such meeting, date, time and location shall be published at least twenty days prior to the date thereof in a newspaper published and circulated in Gloucester County, New Jersey.
Article II: Meetings of the Board of Trustees
Section 1. Unless otherwise ordered by the Board, the regular meetings of the Board of Trustees shall be held at 7:00pm on the third Monday evening of January and September. Additional Regular or Special Meetings may be called at the discretion of the President.
Section 2. At all meetings of the Board, a quorum for business shall consist of not less than five (5) members.
A majority of all members present shall be necessary to give effect to any act of the Board.
Article III: Election of officers
At the Annual meeting of the Board of Trustees, the President will request and accept nominations from the Board for the terms of offices or positions of Trustees whose terms are expiring. Any Board Member may nominate another member and all nominations must be seconded in order to be added to the ballot. The members present at the meeting will vote in accordance with the election guidelines established by the Board. An appointee chosen by the President and approved by the Board fills any premature vacancy of an office until the next Annual Meeting at which time the membership elects a replacement for the remainder of that term. Any Officer or Trustee who engages in any activity, inconsistent with the purpose of the Rose Hill Cemetery Board of Trustees may be removed upon a two-thirds vote of the full board. The person being charged or under investigation has the right to examine the charges against him/her and make a statement to the Board defending himself/herself before the vote. The proceedings and documentation are confidential, unless the person under investigation wishes to make them public.
Article IV: Number of Trustees and Terms of Office
The number of Trustees of The Rose Hill Cemetery Association shall be no less than twelve (12) and no more than thirteen (13) and each will serve a term of three (3) years, four (4) Trustees being elected or re-elected each year. Officers of the Board of Trustees shall be elected for a term of three (3) years.
Article V: Duties of Officers
President: It shall be the duty of the President to preside at all meetings of The Board of Trustees, preserve order, sign documents, checks for expenditures, deeds, and perform all other duties as may pertain to his/her office.
Vice-President: In the absence, or under the direction of the President, he/she shall perform all the duties of the President.
Secretary: It shall be the duty of the Secretary to keep accurate records of the proceedings of all meetings of the Board, to notify members of the date, time, and location of meetings, and other official correspondence of the Rose Hill Cemetery Association.
Treasurer: It shall be the duty of the Treasurer to receive all monies from the sale of lots, fees or other miscellaneous income, pay all approved bills in a timely manner, and keep accurate records of all transactions. It shall also be the duty of the Treasurer to prepare a Treasurers Report of all transactions, bank account summaries and a full financial disclosure of the Association’s financial activities to be presented at the meetings of The Board of Trustees. In the absence of the Treasurer, or if a Treasurer has not been elected, the President or Vice President may report all financial activities to the Board. The Board may hire a Non-Trustee Treasurer or Non-Trustee Secretary whose duties are as follows:
Non-Trustee Treasurer: It shall be the duty of the Non-Trustee Treasurer to receive all monies from the sale of lots, fees or other miscellaneous income, pay all approved bills in a timely manner, keep accurate records of all transactions and prepare and present a full financial report to the Board at the Annual Meeting.
Non-Trustee Secretary: The Non-Trustee Secretary is responsible for receiving all incoming correspondence and forwards same to the proper officers and composing outgoing letters.
Ground Superintendent: The Ground Superintendent is responsible to keep all lot and gravesite files up to date, to provide records of specific lot and site locations to an Interment Contractor and lot owners, to sell lots and gravesites, and prepare deeds for same.
Article VI: Amendments
These By-Laws may be amended or revised at any Annual or Special Meeting of the Association by a majority vote of the Trustees present, provided the notice of the meeting specifies the proposed amendments to the Constitution and By-Laws are listed on the agenda of the meeting and advertised accordingly.
These By-Laws were approved and adopted by The Rose Hill Cemetery Association Board of Trustees on June 4, 2011 and supersede any and all previous versions adopted by previous Boards of Trustees of this Association.